Whether you own your own business or are just trying to track expenses as part of your job, the following 10 apps can help you scan, track and manage your receipts.
The criteria used to select the best check scanning apps included ease of use, scan quality, OCR functionality, and user reviews.
The best apps for scanning and managing receipts include:
- Expensify
- Smart Receipts
- Receipts by Wave for Business
- ABUKAI Expenses
- Genius Scanner
- Clear Scanner
- Tiny Scanner
- Office Lens
- Fitfin Budget App
- Zoho
1. Expenses
Expensify is included in most checklist scanning and management apps for good reason. This is an award winning app that does just about everything you want an app like this to do.
Expensify allows you to take a snapshot of the receipt, and it processes the photo of the receipt to highlight all the important details.
The advantage of this application over others is that it saves time when you are trying to save receipts. This is very important when you are traveling and do not have time to deal with them. The ability to take a photo and run is critical.
Some of the best Expensify features include:
- Enables mileage tracking.
- Integration with your phone’s GPS sensor.
- Import Credit Card Transactions
- Integrates with accounting software such as QuickBooks or NetSuite.
Download Expensify: for Android, for iOS
2. Smart receipts
Smart Receipts is another receipt oriented app that makes it easy to collect and organize your receipts.
Essentially, it makes your cell phone a check scanner in your pocket. Plus, it saves you time when you want to create an expense report, and even lets you track more miles when traveling on business.
Basically, it helps you keep track of anything that takes time to keep track of as you travel for work.
The best features of Smart Receipts include:
- Customize reports in PDF, CSV, or ZIP format that you can export.
- Free and open source.
- Take photos of receipts or import from your photo gallery.
- Label received receipts with metadata so you can find them later.
- Track your mileage while traveling.
- Synchronize receipts and reports with Google Drive.
- Has OCR function for recognizing text on your scanned images.
Download Smart Receipts: Android, iOS
3. Wave receipts
Another application primarily focused on storing and managing receipts is Receipts by Wave. This app is especially easy to use and syncs with your free Wave account for cloud storage of all those receipts.
The good news is that it doesn’t matter if you lose your phone, you will always have access to important travel records over the Internet.
Some of the key features of Receipts by Wave include:
- One of the best OCR text recognition applications of any receipt scanning application.
- Wave cloud-based accounting software lets you include receipts in reports
- Scan multiple receipts at once (up to 10).
- You do not need to be online to scan and save receipts.
- Edit notes go with scanned receipts
Download receipts from Wave: Android, iOS
4. Abocai expenses
Abukai is an amazingly simple app with one main goal – to manage all your expenses effortlessly.
Saving receipts in this app is literally a two-step process. You simply take a picture of a receipt or invoice while traveling and send the receipt to keep on your phone. The app processes the receipt in the expense report you created, which you can send to your email or any other email address.
The app has received numerous awards from well-known companies such as Nasdaq and PC Magazine. Most of the praise comes from the way Abukai automates reporting for you. Reports can be exported to Excel or PDF format.
The free version includes 12 expense reports per year, which means if you only need to submit one report per month, you won’t have to spend a dime.
Download Abukai: for Android, for iOS
5. Genius Scan
Receipt scanning apps aren’t the only ones that do the trick when it comes to scanning and managing your receipts. Come to think of it, all you really need is an efficient scanning app that gets the job done.
Genius Scan is one of the perfect apps for this. If you’re looking for the simplest app for scanning and storing receipts while traveling, this is it. The app allows you to export these scanned images to any cloud storage account via JPEG or PDF.
It integrates with Box, Dropbox, Evernote, and more.
This impressive document scanning application features:
- Document detection and perspective correction.
- Scan multiple receipts at the same time.
- High quality scans
- Mark receipts to make them easier to find.
- All receipts are immediately saved to your phone for maximum security.
Download Genius Scan: for Android, for iOS
6. Scan the scanner
Clear Scanner is one of those scanner apps that makes the perfect receipt manager. This is especially true for Clear Scanner, as the built-in OCR feature allows you to recognize and import the text of your receipts.
You can use Clear Scanner while traveling to quickly collect receipts and save them in PDF or JPEG format that you can attach to expense reports.
The app automatically detects the corners of the check, so you only save the check itself and nothing else, which saves space on your mobile device. You can also edit the photo before saving it to your device.
The app also syncs with Dropbox, OneDrive, Google Drive, Evernote, and other cloud services, so you can access your receipts from anywhere.
Download Clear Scanner: Android, iOS
7. Tiny Scanner
If you’re looking for a simple one, then look no further than Tiny Scanner. Basically, it turns your mobile phone into a portable document scanner. It’s also lightweight so it takes up almost no space on your device. It saves all receipts (or other documents) as an image or PDF document.
Because it is so light, it is also lightning fast.
Even though this is just a document scanner, it is also a great way to organize your receipts as it includes the ability to sort those scanned documents into multiple folders. You can share your scanned images via email, any cloud account like Dropbox, Evernote or Google Drive, or even via Wi-Fi directly to your computer.
If the most important feature of a receipt scanner is its light weight and speed, then this is the app for you.
Download Tiny Scanner: Android, iOS
8. Office lens
Office Lens is a free mobile app offered by Microsoft. It is a document scanner, but it is especially suitable for scanning receipts.
The scanning part works exceptionally well as Office Lens automatically crops and enhances the document so the text on it is easy to read. Then you can export the scanned images to any Office application like Word or PowerPoint, or just send the PDF to your email or your OneDrive account.
The good thing about using an app like Office Lens is that it’s not just about getting receipts. You can use it to scan and store any document, and use those scanned images in many of the other applications it integrates with.
This will not only help you scan and manage receipts, but it will also allow you to be more productive with all the paper documents you deal with.
Download Office Lens: Android, iOS
9. Fitfin budget app
When most people think of receipt scanning apps, they think of business and travel expenses. But the truth is that one of the most common uses for check scanning is family budgeting.
One of the easiest ways to keep a budget is to track expenses. And the easiest way to record all expenses is to keep all receipts for every purchase you make. This makes it easy to remember all the expenses you had when you updated your budget.
Fitfin is made specifically for this. You can add budget folders to the app and collect receipts for that specific area of ??your budget.
The great thing about using this receipt scanner app is that it helps you create and keep your budget.
Download Fitfin: Android, iOS
10. Zoho
No list of check scanner apps would be complete without Zoho. Zoho is well known for offering cloud-based office applications like email, calendar and others. But what many people don’t realize is that Zoho also offers a fantastic mobile receipt scanning app.
This app offers access to all of these Office apps. But most importantly, by clicking on “Expenses,” you can quickly download receipts by taking a snapshot of the receipt.
The Zoho app will OCR the receipt and fill in the payment form. This saves a lot of time and allows you to quickly apply this data to expense tracking records.
Zoho is a feature-rich application that goes beyond check-scanning functionality, making it an easy choice if you need access to the full suite of Zoho products.
Download Zoho: Android, iOS
Use receipts scanning apps
The ability to convert receipts from paper to digital format can greatly simplify tracking expenses. And since most apps offer a feature to even automatically send these receipts to expense reports, this can make your business trip easier.
Choosing the right receipt scanning application really depends on when you need to scan applications and how to use them. Try a few of these apps and see for yourself which one is right for you.
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