Do you often need to distribute Microsoft Office files as PDF documents? Depending on which version of Office you have, there are different ways to save your document as PDF. For example, for Office 2007, you can save files in PDF format using a Microsoft-supplied add-in called Save As PDF or XPS.
This add-in creates PDFs for files in Access, Excel, InfoPath, OneNote, PowerPoint, Publisher, Visio, and Word. The functionality of this add-in was added in Office 2010 as a built-in feature. Office 2013 and 2016 also has this functionality built in, but is accessed through the Export option.
This post shows you how to install Save As PDF or XPS and use it to create a PDF file in Word 2007. We will also show you how to use the built-in Save As PDF feature in Word 2010.
In Word 2013/2016, it is very easy to save a document in PDF format. All you have to do is click “File” and then “Export”.
On the right, you will see the Create PDF / XPS button.
The Save As dialog box will appear, at the bottom of which you will see several options for saving the PDF. You can also click the Options button to further customize the PDF file.
You can optimize the PDF for standard publishing or for web publishing, which will further reduce the size.
The ability to save documents in PDF format in Word 2010 is already built in. You don’t need to install the add-on. To save the document as a PDF file, go to the File tab.
On the File tab, select the Save As option from the list on the left.
The “Save As” dialog box opens. Navigate to the folder where you want to save the PDF file and enter the file name in the file name edit box. Select PDF (* .pdf) from the Save as type drop-down list.
Office 2010 has the same optimization options and options as Office 2013 and 2016.
To save a PDF file in Word 2007, download the “Save As PDF or XPS” add-in from the site
https: //www.microsoft.com/en-us/download/details.asps? id = 7
Double-click the downloaded .exe file to install the add-in.
Read the Microsoft Software License Terms and select the Click here to accept the Microsoft Software License Terms check box. Click “Continue”.
After the installation is complete, the following dialog box appears. Click OK.
Open the file you want to convert to PDF in Word 2007. Click the “Office” button.
Hover over the Save As option in the Office menu and hover over the right arrow. The “Save a Copy of Document” submenu opens. Select PDF or XPS from the submenu.
The “Publish as PDF or XPS” dialog box appears. Navigate to the folder where you want to save the PDF file. Enter a name for the PDF in the File Name edit box.
If you want the file to open automatically in the default PDF reader, select the Open File After Publishing check box so that the box is checked.
Select one of the Optimize For radio buttons depending on whether your document will be viewed both online and in print (standard) or mostly on the Internet (minimum size).
There are some additional options that can be set for the PDF file. To access these options, click the Options button.
You will be returned to the Publish as PDF or XPS dialog box. Click the Publish button to save the file in PDF format with the options you selected.
If you selected the Open file after publishing check box in the Publish as PDF or XPS dialog box, the PDF will automatically open in your default PDF reader after saving.
NOTE. The Save As PDF or XPS add-in in Office 2007 converts files to PDF only. This prevents any security measures from being applied to PDF documents. Enjoy!