How to Set Up Response Validation in Google Forms. what is response validation in google forms?
Every time you create a form using Google Forms, you can collect responses from everyone on the Internet who has a link to your form or with who you have shared it with.
While it is useful to be able to get so much information from so many people over the Internet, it can also be problematic. People don’t always answer questions in the same way, which can lead to unpleasant results that are difficult to understand.
To keep things simple, it’s smart to set up response validation in Google Forms. This will get people to fill out the form and answer your questions the way you want them to.
Adding Google Form Elements
You can create entire online surveys using Google Forms and even embed them into your website.
The process of creating a Google form requires combining elements one after another.
Do this by logging into your Google account and going to the Google Forms page. Run either a blank form or a form template, and you’re ready to start creating your first form.
You can add one element at a time by selecting the + icon on the right and choosing the type of element you want to add to the form.
There are three types of questions that can be used to validate an answer in Google Forms.
- Short answer: single line answers
- Paragraph: multiline answers
- Checkboxes: multiple choices.
Each of these questions has its own set of checks that you can customize.
Short Answer Response Validation
If you need a short answer as a response to your Google form, you can select the three dots in the lower right corner of that element to add validation. To do this, simply select Check Answer.
Select the dropdown next to the number to see the various validation options available.
Depending on how you want users to respond, you can limit their response based on any of these options.
Here’s how each works:
- Number: Limit number input to a specific range.
- Text: Make sure the response contains specific text.
- Length: limit the answer to the maximum number of characters.
- Regular expression: make sure that the answer contains at least part of the text.
Each time you select any of these Google Forms response validation options, you will see validation limits explained in a descriptive sentence for your convenience.
Just define the validation options you want, and don’t forget to add the error text so that the user sees the correct response message if they enter something outside the range you specified.
Limiting short answers is useful when you need information such as “age” or “year” and want to prevent the user from accidentally entering a value that doesn’t make sense. So, response validation in Google Forms is a great way to automatically validate and alert users when they enter something that doesn’t make sense.
Paragraph Response Validation
If you want to use paragraph response validation in Google Forms, just add a paragraph element to your form. Then click the three dots icon in the lower right corner and select Check Answer.
Now when you click the drop-down arrow next to Length, you will see that there are only two options for validating the answer.
This is because it makes sense for a paragraph shape element to restrict only these two parameters. These include:
- Length: Keep the total length of the entered paragraph below or above a certain limit. This is a good way to prevent form users from entering the entire book in the paragraph field.
- Regular Expression: Make sure the user input contains or does not contain specific words or phrases.
Remember, if you want the user to enter text in a paragraph element, be sure to turn on the Required radio button.
Limiting the number of paragraphs like this is a great way to not only prevent overly long responses, but regular expression validation can help ensure that the user is answering the question asked.
Checkboxes Response Validation
Checkbox form elements also have their own response validation options. As with the other form elements above, add a Checkboxes element and then select the three dots icon in the lower right corner of the box.
Click the drop-down arrow next to Select At Least to see all of the answer validation options for the Checkboxes.
As you can see, the validation options for the checkbox form element are simple. These include:
Checking the checkbox response ensures that users don’t miss out on responses and provide limited answers that don’t make sense. For example, if you ask them to select 4 out of 10 preferences from a list, and they only select 2, you must warn them that they forgot to check the required number of checkboxes.
Should You Use Response Validation in Google Forms?
You don’t need to use answer validation every time you use one of the options above in Google Forms, but it is available whenever you need to prevent users from going outside of the form questions.
Using response validation in Google Forms can make it difficult to fill out the form, so use it with caution. But when used judiciously, it can help ensure that you don’t get errors or meaningless responses in your form responses.
- Select Minimum: Require the user to select at least a certain number of checkboxes that you have specified for them.
- Select up to: Limit the user to a fixed number of checkboxes you listed.
- Select Exactly: Require the user to select the exact number of checkboxes you listed.
How to Set Up Response Validation in Google Forms
How to Set Up Response Validation in Google Forms
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