The best keyboard shortcuts required for Microsoft Word for better progress.
If you frequently create or edit Word documents, take the time to learn a few MS Word keyboard shortcuts. We’ll take a look at some of the best below. As a bonus, many of these keyboard shortcuts work in other Microsoft Office applications such as Excel and PowerPoint.
Read : Best Handy Google Calendar Keyboard Shortcuts 2022
This keyboard shortcut guide is mainly for Windows users, but we’ve included a few keyboard shortcuts for macOS. If you’re using keyboard shortcuts on a macOS computer, you’ll notice that many of these keyboard shortcuts also work on iPhones and iPads with an external keyboard.
Android users using an external keyboard will find that many of these keyboard shortcuts will work, and most of these keyboard shortcuts also work in Word for the web.
Bonus Tip: Hovering over a tool in the menu bar displays a drop-down list with keyboard shortcut information for that option.
1-26. Learn the Alphabet: Ctrl/Command + A to Z
First, let’s run through the alphabet of Ctrl/Command + keyboard shortcuts. Windows users should use the Ctrl key. Apple users using Word for Mac or iOS should use the Command key.
Ctrl + A: Select all.Ctrl + B: Make bold.Ctrl + C: Copy to clipboard .Ctrl + D: Change character formatting. We use this to access effect options such as Strikethrough, Double Strikethrough, Superscript, and Subscript. It’s also useful for replacing lowercase letters with uppercase or small caps. You can also use it to change the font, font style, and size of the selected text.
1 – Ctrl + E:
2 – Center Align.
3 – Ctrl + F: Find.
4 – Ctrl + G: Jump.
5 – Ctrl + H:
Replace. These three keyboard shortcuts work well together and are especially useful when working with long documents. The “Find” keyboard shortcut may bring up the navigation bar instead of the dialog box shown below. There are several options in the dialog box that are not in the navigation bar.
You can always use the keyboard shortcuts
Ctrl+G or
Ctrl+H to open the Find and Replace dialog box. Each function (find/replace/jump) is a separate tab in the window.
Ctrl + I: Italic.Ctrl + J: Justify.Ctrl + K: Insert a hyperlink. It’s not just for links to web pages and email addresses. You can link to a different location in the same document, or to an entire document. You can even use it to create and link to a new blank file, and Word will let you edit the new document later or right away.
Ctrl + L: Left alignment.Ctrl + M: Paragraph indent.Ctrl + N: New document.Ctrl + O: Open document.Ctrl + P: seal. Ctrl + Q: Remove paragraph formatting. Imagine that you have formatted a paragraph using any of the tools below. No matter how long ago you applied the formatting, if you place the cursor in this paragraph and press Ctrl + Q, the paragraph formatting will be removed.
Ctrl + R: Align right.Ctrl + S: Save.Ctrl + T: Create a hanging indent (tab).Ctrl + U: Underline.Ctrl + V: Paste.Ctrl + W: Close document.Ctrl + X: Cut.Ctrl + Y: Redo previously undone action.Ctrl + Z: Undo action.
If you memorize these 26 keyboard shortcuts, you will find that using Microsoft Word becomes much easier and faster. However, to become an advanced user, check out other lesser-known Microsoft Word keyboard shortcuts.
27. Ctrl/Command + [ (Left Bracket) and Ctrl/Command + ] (Right Bracket): Increase & Decrease Font Size
These two key combinations allow you to quickly decrease or increase the font size by one point. Ctrl + [ decreases the font size of the selected text, and Ctrl + ] increases the size.
28. Ctrl/Command + Enter to Insert a Page Break
To quickly add a page break, press Ctrl + Enter.
28. Use Alt for Ribbon Keyboard Shortcuts
This set of shortcuts is for Windows users only. Pressing the Alt key by itself will display KeyTips, which are shortcuts to various tools on the ribbon. Pressing Alt will show you shortcuts to the various tabs on the ribbon. You can then Alt-combine with a ribbon tab shortcut to jump to a specific tab on the ribbon.
Press the Esc key at any time to exit selection mode, and use the keyboard shortcut Ctrl + Spacebar to close the taskbar.
For example, press the Alt key to display KeyTips for tabs on the ribbon. Then combine Alt with a shortcut for a specific tab. Pressing Alt + N will take you to the Insert tab. From there, you’ll see key tips for the options on the Insert tab. Simply enter the letter(s) of the desired tool or setting.
Here is another example. You can zoom in on a document without ever taking your hands off the keyboard. Once you learn it, you will use it constantly. Press the Alt key. Then press W and then Q. Then use the Tab key to navigate the Scale dialog box to select the value you want. Press Enter to select the OK button.
29. Navigate the Document with Ctrl Key Shortcuts
You probably already use the End, Home, Page Up, and Page Down keys to move around in your document. End will move the cursor to the end of the line it is on. Home moves the cursor to the beginning of this line. Page up and Page down scroll the document up or down. Use keyboard shortcuts with the Ctrl key to fine-tune document navigation.
Ctrl+End moves the cursor to the end of the document. Command + End on Mac and Command + Fn + Right Arrow on MacBook.Ctrl + Home moves the cursor to the beginning of the document. Command + Home on Mac and Command + Fn + Left Arrow on MacBook. Ctrl + Page up will move the cursor to the beginning of the previous page. Command + Page up on a Mac and Command + Fn + up arrow on a MacBook. Ctrl + Page down will move the cursor to the beginning of the next page. Command + Page down on a Mac and Command + Fn + down arrow on a MacBook.Ctrl + left arrow key will move the cursor one word to the left. Option + left arrow key on Mac.Ctrl + right arrow key will move the cursor one word to the right. Option + Right Arrow on Mac.Ctrl + Up Arrow Moves the cursor up one paragraph. Command + up arrow on Mac.Ctrl + down arrow moves the cursor one paragraph down. Command + Down Arrow on Mac.
30. Use Ctrl to Select Graphics and Text
The Ctrl key is also useful for selecting text and graphics. Use it in combination with Shift and arrow keys to select.
Ctrl + Shift + Left arrow key will highlight the word to the left of the cursor. Shift + Option + Left Arrow on Mac.Ctrl + Shift + Right Arrow will select the word to the right of the cursor. Shift + Option + Right Arrow on Mac.Ctrl + Shift + Up Arrow key lets you select where the cursor is before the start of a paragraph. Command + Shift + Up Arrow on Mac.Ctrl + Shift + Down Arrow key selects where the cursor is until the end of the paragraph. Command + Shift + Down Arrow on Mac.
The best keyboard shortcuts required for Microsoft Word for better progress
The best keyboard shortcuts required for Microsoft Word for better progress